Frequently Asked Questions
Registration
When does registration open?
What are the registration costs?
Will I get a receipt for my registration?
What happens if I have to cancel my registration?
Technical Program
When will I be informed if my abstract has been accepted?
Can I change my abstract after it’s been submitted?
What guidelines are available for preparation of posters/platform presentations?
How do I upload my presentation file?
Can I use my own laptop to run my presentation?
Should I bring a backup of my presentation to the session that I’m presenting in?
Accommodations/Transportation
How do I book my hotel room?
Are government rates available?
Other Questions
Can you help me obtain a visa for travel to the U.S. to participate in the meeting?
I would like to book a meeting room for my committee/advisory group/ancillary meeting during the Annual Meeting. How do I do this?
When does registration open?
Registration opens in July.
What are the registration costs?
Costs can be found HERE.
Will I get a receipt for my registration?
Yes, you will get one in your registration packet. If you need one sooner, you can go online and log into your account and print one or contact Terresa Daugherty at terresa.daugherty@setac.org.
What happens if I have to cancel my registration?
If you need to cancel before 15 September , the deadline, then you will need to send in writing either by email or snail mail a brief reason for cancellation to Terresa Daugherty and your registration will be refunded less a $50 admin fee. There are no refunds after 15 September.
When will I be informed if my abstract has been accepted?
You will be notified via email in July 2012.
Can I change my abstract after it’s been submitted?
Abstracts may not be changed or withdrawn after print date of (15 September 2012) . If circumstances prevent your attendance, you must arrange for the paper to be given by a substitute.
What guidelines are available for preparation of posters/platform presentations?
Guidelines for posters and platforms can be found HERE.
How do I upload my presentation file?
Presentation upload information will be available in mid to late September.
Can I use my own laptop to run my presentation?
No, SETAC will provide laptops in each session room and your presentation will be loaded before the session by SETAC.
Should I bring a backup of my presentation to the session that I’m presenting in?
Yes, always bring a backup copy of your talk to the session. USB sticks are the best format.
How do I book my hotel room?
In July we will post a link to book your hotel room using our official housing bureau.
Are government rates available?
Yes, a limited number of government rated rooms will be available at the hotels in our block. They are available on a first come, first served basis. You must present a government ID at check-in.
Can you help me obtain a visa for travel to the U.S. to participate in the meeting?
Yes, please click HERE to fill out the online request form. A hard copy of your invitation will be mailed to your address. Please be aware that obtaining a visa may take months, so plan early.
I would like to book a meeting room for my committee/advisory group/ancillary meeting during the Annual Meeting. How do I do this?
Please fill out the online meeting room request form by clicking HERE. Space is reserved on a first come, first serve basis. You will be contacted in October with your assigned date, time and location.
